Booster Meeting

i. Treasurer, Misti, gave update – Current funds in Bank $1057. Chicken Express Gave $50 donation. Chicken E. donation $50 went towards remainder of hoodie balance. ii. Recap Last Meeting – Homecoming float turnout. We need to look into pricing for banners that we can have made to use on floats beginning next year. Banquet – we will further discuss later this evening. iii. UIL Rules see attachment “ UIL Booster Club Guidelines” a. Booster Club Level https://www.uiltexas.org/files/booster-guide.pdf B. Wallace read majority of UIL Rules and highlighted areas of concern regarding Booster Club and how it can affect both on a negative and positive level with the Coaches, Students & Booster Club. b. School Level http://www.uiltexas.org/wrestling/rules-guidelines iv. Upcoming Tournaments a. Time Changes, Dates, Schedule (School Athletic Website Managing) – Coach Reed also has to manage & maintain the School Wrestling page. We discussed someone within the booster taking this over from him and being a social media advocate for the School & Booster regarding wrestling. Will include posting schedule updates and doing a “spotlight” wrestler of the week. Have a short bio and pict of wrestler to post. This week since we have pict already of 3 girl wrestlers, we will begin spotlight today or tomorrow with them. b. Meals/Snacks – no changes Coach Info: Kevin Reed (High School) / Wade Biermann (Youth Club – Wrestling Factory) Coach Reed will hold 2 practices during Thanksgiving break: Monday & Tuesday @ 9am-1130am. Coach wants to split practice time so he can have more 1:1 time with those that are more beginners “Rookies” and those kids that are “Advanced”. Coach Wade Biermann of the Midlothian Youth Wrestling Club was unable to attend but hopes to be in attendance next time if invited. v. K2 Cooler “Raffle” a. Vote Pricing/Ticket Sales – we did a revote on Raffle ticket prices so it was proper and documented. Unanimous decision for Option B. Option A: $5/ea Option B: $5/ea or 5 tickets for $20 b. Printing Tickets (Avery Tickets) > gave info on where to buy and how/where to print colored tickets for raffle. A booster member will go to the UPS store. Ticket sales were decided to begin mid Dec and run for approximately 1 month. Kerry & Brandon will now update actual flier and ticket drafts to reflect this then we will give Coach Reed actual sale packet to get approved w School. c. What are the funds from this Raffle going towards? Awards. Coach Reed will have to get info from school on what vendors they can use for awards, trophies, etc. Booster cannot purchase and present awards to students, Booster can however donate funds to school to put towards costs of awards for students. We hope to have the awards at banquet include: 11 seniors – “Senior Awards”, Wrestler of the Year for JV & another for Varsity, Panther Achievement Award & Framed Certificate for STAT qualifier & possibly award for “Most Improved”. Dependant on costs – we will await info from Coach Reed regarding Vendor. vi. Bylaws a. A booster club’s bylaws provide the rules for how your organization operates, including how often meetings are held, how voting is conducted and the like. The bylaws should contain the detail of the rules of membership. Bylaws must address the organization’s fiscal year, organizational structure, and the methods used to elect officers.
Voting on Bylaws for MHS Booster: We will further review other Schools bylaws and vote on these next meeting. vii. Banquet & Ticket Sales > To recap voting that took place Nov. 2, 2016 regarding food menu for Banquet. (5 votes for Fajitas, 1 vote BBQ) Confirmed that Fajitas will be served. Seating was discussed and Coach Reed feels that students and parents are not necessarily sitting together. Students sit together in a designated area and their parents in another area within the room. Joe feels that as many of the Booster officers that can meet at the Banquet place to do so in the near future so we can get better layout of the room reserved and get more of our questions addressed by the events staff at the Camp. We need to know if they will supply chairs, tables, need size of tables and how many will fit in room, Music Formatting also needs to be addressed for slide shows. Then we can further discuss seating arrangements and if there will be any or how it will be done. Est 40 wrestlers + 1-2 guests/parents. Room has max capacity of 200. viii. 2016-17 Officers/Roles & Election of Officers > Vote anyone else for 2016-17 Booster? We officially nominated a title for Jodi Provence as “Events Coordinator” and also elected Brandon Wallace as our “Director of Social Media” No one was opposed to either. Voting on Officers for the 2017-18 year needs to be announced at Banquet to all with Date and Location of this occurrence so it is open to all for attendance. Need to see if we can have school open cafeteria for us to hold the upcoming election. Also needs to be announced on Social Media sites. ix. Booster Club Website/Email > this was brought to the table for discussion if the booster club would like to further look into its own website and email to manage. As we move forward we need to have a dedicated email for the public to use for contacting as well as needing to post Meeting Notices, Agendas and Minutes. This will also be kept current to give notice regarding upcoming tournaments and the spotlight wrestler of the week. 2016-17 Office - President: Joe Torres, VP: David Bostwick, Treasurer: Misti King, Secretary: Kerry Wallace, Events Coordinator: Jodi Provence, Director of Social Media: Brandon Wallace WIX and Vistaprint pricing was shown but no voting took place at this time. Further discussion for next meeting. Update Donation Letter may be needed. Email Jodi Donation Letter asap. Email Copy of Minutes and contact info to all officers. Donation Letter was given to Employee at Jimmy’s Pizza about possible donation or sponsorship.